Legal support for HR departments helps employers address the immigration questions that arise when recruiting and employing foreign nationals. We assist with assessing employee circumstances, understanding relevant formalities and responding to changes. The service is focused on operational residence and employment matters, not replacing the entire HR function.
Need assistance with this matter? Describe your situation and the support you are looking for.
Tell us about your matterWhat the service covers
Day-to-day immigration questions
We explain issues relating to lawful residence and employment on the basis of the facts reported. Questions about recruitment or changed conditions may require document review. Generic assurances are not a substitute for assessing the actual situation.
Work Permit in Poland: Types, Requirements, and Legalization Procedures (2026 Guide)
Reviewing employee circumstances
We help bring together information about residence, work authorization and the company’s proposed action. Unclear or missing elements are identified for further examination. The assessment depends on current information from the employer and employee.
Support during changes
A different position, employing entity or employee plan may affect the formalities involved. We help identify the next steps within the agreed scope. Different changes can have different legal consequences.
Coordinating related services
HR advice can be discussed alongside individual applications, document monitoring and relocation assistance. Each requires a defined scope. A general support arrangement does not automatically include every proceeding involving the workforce.
Who we help and where the scope ends
An employee’s situation cannot be assessed from one expiry date
An apparently current document may not resolve questions about a proposed job or changed working arrangements. Residence status, access to work and earlier procedural steps need to be considered together. Our support helps HR distinguish issues that require different actions and information.
This service can help if:
- HR teams employing foreign nationals. You need assistance with recurring document questions and immigration issues arising during recruitment and employment.
- Employers growing their workforce. More employees can mean several residence and work routes. We help identify matters that should not be treated identically.
- HR and mobility teams. Relocation and organizational changes can involve responsibilities for both the company and the employee. The scope of assistance needs to reflect that division.
What requires a separate scope
This service focuses on an employer’s immigration-related matters. It is not a commitment to provide payroll processing, bookkeeping or all corporate legal services. Applications for individuals and ongoing document monitoring require their own agreed scope.
Guides provide background information rather than an individual agreement on assistance. An engagement does not automatically include every action mentioned in an article. If you also need tax, corporate or accounting support, identify that separately. Such needs require confirmation of the appropriate specialist and the terms on which any additional work would be undertaken.
Common risks and misunderstandings
| Area | The risk | Our approach |
|---|---|---|
| Outdated information | A new document or changed circumstance has not been reported. | Provide current information before further steps are agreed. |
| Unclear scope | One service is assumed to cover every related formality. | We distinguish commissioned work from tasks requiring a separate agreement. |
| Expected outcome | Assistance is treated as a guarantee of an authority’s or provider’s decision. | We do not guarantee decisions. Client participation and the requirements of the matter remain relevant. |
How the working arrangement is organized
| Stage | Work involved | What this means for you |
|---|---|---|
| Understanding the matter | We review the stated need and identify which documents are relevant to further assessment. | You can distinguish facts requiring clarification from documents that are not yet needed. |
| Agreeing the scope | We discuss the work included and the responsibilities of the client and other participants. | You can distinguish the main service, additional work and external-provider charges. |
| Carrying out agreed work | We undertake the commissioned tasks on the basis of supplied information and the applicable requirements. | The assistance has a defined scope; tasks requiring your participation remain your responsibility. |
| Further developments | Changed circumstances or new documents may require assessment and a separate agreement on further action. | Completion of one task is not confused with automatic completion of every related matter. |
An outline of the working arrangement, not an authority’s decision timetable or a guaranteed completion schedule.
What to prepare before discussing your matter
For your first contact, prepare a brief account of the situation. For this service, useful information includes: the approximate number of employees concerned, relevant document types, the issue you need help with and whether you seek ongoing or one-off assistance.
You do not need to send an entire file or the personal data of everyone involved with the first enquiry. The relevant documents and the way to provide them should be established first. Mention any official request, known deadline or earlier decision in your description. Providing a desired date does not create a promise that the work can be completed by then.
Why CGO Mobility
CGO Mobility assists foreign nationals, employers and HR teams. We consider the individual matter alongside its implications for employment or practical arrangements in Poland. We do not assume that every person needs a complete package of services. The scope should match the identified need, with tasks requiring a separate engagement clearly distinguished.
This page describes the possible scope of assistance rather than an individual assessment of your documents. Where a matter involves additional issues, the included work and any separate support need to be identified. Further information is available on how we work.
Frequently asked questions
Can support cover a single question?
The scope can be discussed for a specific situation. Describe the issue and whether you need a one-off assessment or continuing assistance. Different matters do not necessarily call for the same arrangement.
Does legal support transfer all employer obligations?
No. Professional assistance does not remove obligations imposed on the employer. The allocation of work and responsibility for providing information should be clear. We do not promise to eliminate the company’s legal responsibilities.
How is the cost of assistance determined?
Financial terms depend on the matter and the work to be agreed. Professional fees are separate from official charges, translations and external-provider costs. An enquiry is not a promise of a free consultation or a binding quotation.
Can you guarantee a deadline or outcome?
We do not guarantee official decisions or the decisions of other providers. The work that can be undertaken depends on the documents, the client’s participation and the requirements of the matter. Mention any known deadline at the outset so that the circumstances can be assessed before agreeing assistance.
Related services and information
Tell us whether you are contacting us for yourself or on behalf of a company. Describe the assistance you need, the stage of the matter and the important circumstances. If you are seeking ongoing company support, mention that in your enquiry.